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Sakura Science

 

Japan-Asia Youth Exchange Program in Science

Sakura Exchange Program in Science


1.  Program Outline

1.1 Purpose of the Program

Promoting science and technology is a key engine to materialize a bright future of Asia and it is vitally important to enhance the exchange of youths in Asian countries and Japan who will play a crucial role in the field of science and technology. Based on this concept, í░Japan-Asia Youth Exchange Program in Scienceí▒ (SAKURA Exchange Program in Science) is the program for enhancing exchanges between Asia and Japan of the youths who will play a crucial role in the future field of science and technology through the close collaboration of industry-academia-government by facilitating short-term visits of competent Asian youths to Japan. This program aims at raising the interest of Asian youths toward the leading Japanese science and technologies at Japanese universities, research institutions and private companies.

1.2Countries and Regions Eligible for Invitation

The following 35 countries and regions are expected to be eligible for invitation for the SAKURA Exchange Program in Science for the year of 2016.

They areú║People's Republic of Bangladesh, Kingdom of Bhutan, Brunei Darussalam, Kingdom of Cambodia, People's Republic of China, Republic of Fiji, Republic of India, Republic of Indonesia, Republic of Kazakhstan, Republic of Korea, Kyrgyz Republic, Lao People's Democratic Republic, Malaysia, Republic of Maldives, Republic of the Marshall Islands, Federated States of Micronesia, Mongolia, the Republic of the Union of Myanmar, Federal Democratic Republic of Nepal, Islamic Republic of Pakistan, Republic of Palau, Independent State of Papua New Guinea, Republic of the Philippines, Independent State of Samoa, Republic of Singapore, Solomon Islands, Democratic Socialist Republic of Sri Lanka, Taiwan, Republic of Tajikistan, Kingdom of Thailand, Democratic Republic of Timor-Leste, Kingdom of Tonga, Turkmenistan, Republic of Uzbekistan, and Socialist Republic of Viet Nam. (Alphabetical order)

1.3Qualifications of the Youth to be invited

Eligible youths must be a student of high school, university or graduate school, a postdoctoral researcher or a teacher, who is under 40 years old, and has never stayed in Japan before basically.

1.4Flow of Implementation

 

2.  Detail of the Program

2.1 General Public Application Project

 This program is to accept public applications of exchange program plans for receiving organizations of Japan and sending organizations of applicable countries and regions. By implementing exchange programs, it is hoped to activate various exchanges in the field of science and technology between receiving organizations and sending organization, and promote globalization of receiving organizations (including various activities of national globalization programs), that eventually lead to increase of acceptance of exchange students/researchers and vitalization of research activities.

2.1.1 Approach to Asian Countries

 In implementing this program, JST urges to widely participate Asian competent students by publicizing this program through visits to the Asian countries based on this basic policy. Furthermore, JST assists sending organizations to search for receiving organizations if necessary.

2.1.2 Preparation of an Exchange Plan

  Based on the basic policy, the receiving organization in Japan prepares an exchange plan (or plans) in cooperation with the sending organization(s) by utilizing the contents of í░Platform for Exchange Contents of Science and Technologyí▒ that are publicly provided on the Web concerning general description of information on science and technology exchange that JST and others own. There are three types of exchange plans as shown below. Where necessary, JST will support the preparation of the exchange plan, including searching for sending or receiving organization, or even matching them.

(A) In í░Science and Technology Experience Courseí▒, the Asian youths coming to Japan participate in science and technology exchange activities prepared and arranged by the receiving organization (including educational establishment, private company, local government, incorporated foundation or incorporated association in Japan). 10 days is regarded as the standard length of stay.

(B) In í░Collaborative Research Activity Courseí▒, graduate school students and postdoctoral researchers from Asia conduct short-term collaborative research activities with Japanese researchers on a clearly defined subject based on the arrangements made by the receiving organization (including educational establishment, research institution and private company that personally conduct education or research and development activities). Three weeks are regarded as the standard length of stay.

(C) In í░Science and Technology Training Courseí▒, the Asian youths participate in training based on the arrangements made by the receiving organization (including educational establishment, research institution and private company that personally conduct education or research and development activities) to intensively learn technology and capability concerning science and technology implemented by the receiving organization. 10 days is regarded as the standard length of stay.

2.1.3 Single-year plan and multiple-year plan

There are two types of exchange plans, namely, single-year plan and multiple-year plan.

(1) Single-year plan

This type of plan complete as the implementation of the exchange plan of the applicable year.

(2) Multiple-year plan

This type of plan is expected to generate significant result by implementing over multiple years. The maximum duration of implementation shall be 3 fiscal year starting from fiscal 2016. This means there are 2 fiscal-year or 3 fiscal-year plans.

2.1.4 Public Application Opportunities

In the FY 2016, we plan to have a few application opportunities based on the application situation.

2.1.5 Application of Exchange Plan

The receiving organization makes application(s) to JST in the fixed format provided after the exchange plan is prepared jointly with the sending organization(s).

2.1.6 Selection of Exchange Plan

The exchange plans submitted to JST will be screened by the í░Japan-Asia Youth Exchange Program in Science Committeeí▒ (henceforth referred to as the í░Committeeí▒). The Committee judges the exchange plans from the viewpoint of whether the proposed exchange plan is appropriate for realizing the basic policy. Based on the result JST determines the exchange program. Also for determining the selection, we evaluate whether they are receiving outstanding youth from Asia, the science and technology field is appropriate, appropriateness of the exchange program such as the length of stay, as well as comprehensive balance from Asian countries and areas such as population, research population, and exchange student staying in Japan.

2.1.7 Registration of Receiving and Sending Organizations

When the exchange plan is applied to JST, sending organization and receiving organization are registered as the cooperating organization for this project. If there is insufficient information or inappropriate information for registration, the organization may not be registered.

2.1.8 Implementation of Exchange Plan

JST provides the receiving organization with an appropriate fund for the operation cost of the applied plan. If the receiving organization is a private company, JST provides basically a fund for the invited personsí» overseas travel expenses only. Other expenses must be covered by the receiving organization. If private companies are included as visiting sites, the expenses related to the visit, including accommodations will be in principle covered in cooperation with the applicable private companies.

The receiving organization will responsibly implement the applied plan and JST provides the receiving organization with an appropriate fund for the operation cost of the applied plan. The receiving organization is expected to make an effort for cost reduction to the utmost extent.

The receiving organization must submit a report detailing the results of the exchange program after its implementation, including a survey from the participants.

3. Relevant common items

3.1 Collaboration and Cooperation with Asian countries and area

In order for effective promotion of this project, JST invites related teachers, researchers and government administrator for the collaboration and cooperation with related facilities in subject countries and areas. (P)

3.2 Insurance

JST covers visitors with insurance policy while they are in Japan.

3.3 Visa

For countries that require visa, JST will submit the document indicating that they are invited for this project if receiving organization submits correct information within a certain period. In that case, application fee for the visa may be waived.

3.3 Sakura Science Club

JST issues a certificate of completion for those who were invited in Sakura Science Plan and complete the exchange plan. JST sets up í░Sakura Science Clubí▒ with the objective of supporting people who complete the exchange plan and receive the certificate and continuously sharing the information concerning science and technology and educational institution in Japan. As a general rule, people who complete the exchange plan will receive information from science technology and related educational institution in Japan through JST as a member of í░Sakura Science Clubí▒.

3.4 Others

JST collects, organizes and lists useful contents for exchange programs in science and technology which it already possesses and provides these information on the web as í░The Platform of Science and Technology Exchange Contentí▒. Science and technology-related events conducted by independent administrative corporation, private company and local government, and contents of show room and science museum will be listed and as part of the Platform shown on the Web. The information of the Platform will be updated regularly by JST.

4. Types of Exchange

4.1 í░Science and Technology Experience Courseí▒ (Course A)í▒

ó┘Purpose/Contents

The Asian youths coming to Japan participate in science and technology exchange activities prepared and arranged by the receiving organization.

a) In the event the receiving organization is educational establishment, research institute and private company that personally conduct education or research and development activities, more than half of the exchange plan shall be spent on attending special lectures, visiting laboratory and participating in other activities conducted by the receiving organization. These activities may include those conducted by other organizations.

b) Exchange plan by other receiving organization (independent administrative agency, local government, incorporated foundation or incorporated association that doesní»t personally conduct education or research and development activities) will include visiting laboratories of university or private company, schools and science museums, and participating in science activities such as chemistry experiments that are planned and arranged by the receiving organization. In order to make this course just an observation trip, they must clarify the objective of the plan and it must include contents that can achieve the objective.

ó┌Length of Stay

One week is regarded as the standard length of stay (Maximum of 10 days).

ó█Number of People Invited

In the case of a), there is a limit of 10 people as a general rule (Excluding the guardian).

In the case of b), there is a limit of 15 people as a general rule (Excluding the guardian).

4.2 í░Collaborative Research Activity Courseí▒ (Course B)í▒

ó┘Purpose/Contents

Graduate school students and postdoctoral researchers from Asia conduct short-term collaborative research activities at with Japanese researchers on a clearly defined subject based on the arrangements made by the receiving organization (including educational establishment, research institution and private company that personally conduct education or research and development activities related to science and technology). This course may also include joint seminar (or symposium) on a specific theme conducted by the receiving organization in cooperation with the sending organization.

ó┌Length of Stay

Three week is regarded as the standard length of stay.

ó█Number of People Invited

There is a limit of 10 people as a general rule (Excluding the guardian).

4.3 í░Science and Technology Training Courseí▒ (Course C)

ó┘Purpose/Contents

The Asian youths who visit Japan participate in training based on the arrangements made by the receiving organization (including educational establishment, research institution and private company that personally conduct education or research and development activities related to science and technology) to intensively learn technology and capability concerning science and technology implemented for youths in Asian counties/regions by the receiving organization.

ó┌Length of Stay

One week is regarded as the standard length of stay (Maximum of 10 days).

ó█Number of People Invited

There is a limit of 25 people as a general rule (Excluding the guardian). (When inviting from multiple counties/regions)

 *In the case of inviting youths from one country/region, there is a limit of 15 people.

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